Figure 1. Novation Icon | A Program Official (PO) will understand Novation modifications in Symphony after reading this guide. After signing in to Symphony, a PO for a contract vehicle will have access to Contract Management in either the Contracts or Contract Tasks tabs from the Dashboard (see Contract Management for Operations). |
Using the Contracts Path: A PO initiating a Novation will follow these steps:
- Go to the Contracts tab.
- Find the Contract Holder.
- Use the Contract link.
- Select Contract Modifications on the left menu.
- Start a Contract Modification.
- Select the Novation button (see Figure 1).
- Enter the UEI and CAGE code for the new company.
- Select Lookup Organization. Try Again if the company is incorrect.
- Select whether GSA, DCMA or other agencies issued the request.
- Provide the date the agreement was signed.
- Enter a contract modification number.
- Provide a contract modification date.
- Verify the data is complete and select continue.
- Use the Generate Preview button to trigger the Continuation field in an SF-30 and edit the field as needed.
- Use the Confirm Modification button on the Summary page.
- Approve or cancel the modification (see Figure 2).
- Industry will see the Modification in their Contract Tasks tab.Figure 2. Confirming a modification changes the status to Approved.
- Industry will see the Modification in their Contract Tasks tab.
- Select the Modification to sign the file or reject the modification.
- Symphony requires an MFA code to sign the file (see Figure 3).
- It will be available using the same method as sign-in.
Figure 3. An MFA code is required to sign a contract modification.
- Rejecting will change the status to Rejected.
Industry will see the modification in their Contract Modifications section.
(See Contract Management Activities for Industry).
Using the Contract Tasks Path:
A PO responding to a Novation request will follow these steps:
- Go to the Contract Tasks tab.
- Find a Contract Holder requesting a Novation.
- Click the row.
- View the Contract Modification Summary.
- Scroll down the page and enter updates as needed.
- Click Generate Preview.
- Scroll up to download or delete the file.
- Approve or Reject the Modification.
- The Contract Holder must then Sign the File to complete the modification.
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